What Proggy does
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Kanban task board
A dense, inline-editable grid per board with status pills, avatar pickers, date popovers, planned-vs-clocked hours, subtasks, and bulk editing of many tasks at once.
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Project Timeline (Atlas Gantt)
A calendar bar-chart you can drag to reschedule and resize, with a faint 'ghost' overlay of the original baseline dates so schedule drift shows at a glance.
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Workspace structure tree
Arms → Projects → Boards → Tasks, built for running several strands of work at once — a season, a campaign, and a workshop series, all visible in one place.
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Templates
Save your standard 'new production' or 'new season' structure once, with relative scheduling and placeholder owners, and apply it every time.
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Jaison + Treebeard
Turn a pasted markdown outline or an AI-drafted plan into real board structure — with a diff-style review step before anything touches the database.
The Bin — real, cascading undo
Deleting an Arm, Project, Board, or Task moves its whole subtree into a recycle bin together, remembering exactly where it came from and who deleted it; restoring brings the whole batch back at once. Nothing is ever truly gone.
Real-time collaboration with conflict detection
Task changes push live to everyone viewing a board; if two people save the same task at once, the loser gets a clear 'Simultaneous edit detected' choice rather than silently losing work.
Per-board access for trustees and funders
Workspace roles plus separate per-board grants mean a trustee, funder, or volunteer can get a narrow guest view of just the boards relevant to them — without the keys to the whole workspace.
Who it's for
Priya, the operations manager at a 15-person regional theatre, is running a five-show season, a schools workshop programme, and a capital fundraising campaign at the same time — and keeps losing track of which of the three has a task overdue.
How it works
- 1
Standing up a new production
Paste a rough season outline into Treebeard (or apply a saved 'New Production' template) → the structure is created in one transaction with placeholder owners → assign the real cast and crew → the board is ready to work from on day one.
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Running the day-to-day board
Open a board → tasks are inline-editable in a dense grid → select several related tasks and bulk-shift their dates or reassign them at once → one shared, always-current source of truth instead of a status meeting.
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Recovering from a scheduling wobble
Open the Project Timeline → see the current schedule as bars, with a faint 'ghost' bar showing the original dates behind each one → drag to reschedule, and the overlay makes slippage visible without a separate report.
Why not just use Trello (free) or Google Sheets?
Free Trello is genuinely fine for a single simple list with a handful of people. It falls over once you're running several concurrent projects: no rollup across boards, no timeline, no reusable templates for the next production, no bulk editing of 40 tasks at once, and no narrow guest access for a trustee. Google Sheets has no real-time collaboration integrity at all — two people editing at once just overwrite each other. Honestly: if your org runs one simple to-do list, you don't need Proggy yet. It earns its £10/mo once you're juggling multiple concurrent strands of work.
£10/mo
or £100/year
Also in the Touchgrass Sweet — all four paid apps together, with Compass free.
What people say
“I stopped being afraid to let a volunteer touch the project board. If they delete something, I can just get it back.”